Couch R-I Student Handbook

Student Records

(Model Notification of Rights under the Family Educational Rights and Privacy Act for Elementary and Secondary Schools for Distribution in Student Handbooks)

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

  1. The right to inspect and review the student’s education records. Parents or eligible students should submit to the school principal or appropriate school official a written request that identifies the record(s) they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading or in violation of the student’s privacy. Parents or eligible students should write the principal or appropriate official, clearly identify the part of the record they want changed and specify why it is inaccurate, misleading or in violation of the student’s privacy. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent of eligible student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent, is disclosure to school official with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her responsibility as authorized by the district. Upon request, the school discloses education records without consent to officials of another school district in with a student seeks or intends to enroll.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school complies with the requirements of FERPA. Complaints should be directed to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

The district has determined that the following information regarding the district’s students is not harmful or an invasion of privacy and therefore will release this information without first obtaining parental consent. If a parent, guardian, person acting as a student’s parent in absence of parent or guardian or the student (if 18 or older) does not want the district to release the information listed below, they must notify the district in writing within then (10) days of receiving this handbook. The following information may be released without obtaining parental consent:

Students in Kindergarten through Eighth Grade

  • Student’s name
  • parent's name
  • date and place of birth
  • grade level
  • bus assignment
  • enrollment status (e.g., full-time or part-time)
  • participation in school based activities or sports
  • weight and height of members of athletic teams
  • dates of attendance; honors and awards received
  • artwork or coursework displayed by the district
  • most recent previous school attended
  • photographs, videotapes, digital images, and recorded sound unless such photographs, videotapes, digital images, and recorded sound would be considered harmful or an invasion of privacy.

High School and Vocational Students

  • Student’s name
  • parent’s name date and place of birth
  • grade level
  • bus assignment
  • enrollment status (e.g., full-time or part-time)
  • participation in school based activities or sports
  • weight and height or members of athletic teams
  • dates of attendance
  • degrees, honors and awards received
  • artwork or coursework displayed by the district
  • most recent previous school attended
  • photographs, videotapes, digital images, and recorded sound unless such photographs, videotapes, digital images, and recorded sound would be considered harmful or an invasion of privacy.

Pursuant to federal law, military recruiters and institutions of higher education may request and receive the names, addresses and telephone numbers of all high school students, unless their parents or guardians notify the school not to release this information. Please notify the district if you do not want this information released. This form was modified from a version prepared by the U.S. Department of Education, Family Policy Compliance Office.

Labels:

Last Updated Tuesday, July 23, 2024